5 Biggest mistakes to avoid during online Admission Process

Towards the beginning of every year schools face a huge rush in terms of new admissions and promoting the old students to new classes is also an additional task required to carry out in a well-organized way.

Despite the best efforts and preparations, students faced many difficulties when they used to go for college or school admissions, be it in terms of standing in queues for long hours, not being able to complete the process due to minor mistakes on the school or college’s part. But the most pervasive issue that annoyed the students were the procedural delays.

Wouldn't you agree that it would simply be amazing if there was some kind of admission process that could rescue the students from all of these problems?

Well, the solution to these issues are the online admission process, which has come into use since digital education came into the forefront.

But is the online process easy?

Is there any kind of restrictions?

Can one make mistakes? If yes, then how to avoid them?

Here are a few key points that the schools and colleges should keep in mind and avoid certainly mistakes to executing the online process in a hassle-free manner :

1: Lack of multilingual admission forms

You must be aware of the cultural diversity of our country, with multiple communities existing in the same nation an organization must consider this aspect while conducting any important process.

Most parents & students need some kind of assistance when it comes to filling the admission forms online as it is in English.

The language barrier proves to be a concurrent issue with the students who are more comfortable and proficient in their native language.

So if you are a part of an educational organization make sure to take the language aspect in mind and do what is required to integrate it into the process. So that when students would log in to fill the admission form could choose their language and proceed to fill the form confidently without any support or hesitation.

2: Unresponsive authorities

The unpleasant tone in the staff’s voice when you have asked a question, or to get some information related to your query, must still be hidden somewhere in your memory.

That is something that could be avoided in the online admission system for sure, but only if there is adequate provision in place. There are hundreds or thousands of students enrolling in a school or college and during this time if they are left without any proper guidance then they won't be able to complete the process.

To ensure that there is an admission counselor available online through the school/college website along with a helpline contact number is important. A lot of times the students call the respective institute but they don't get any response.

3: Ineffective operations

It is needless to say that the admission process takes a team of professional personnel to carry out the task, still, something can go amiss. But if you thought the same can’t happen in the online process then you are sadly mistaken.

Technical staff, registrars, admission technical support team, etc make up the core of the online enrollment system, and successful admission largely depends upon their backend operations.

Hence providing the members of this team with appropriate ERP software training is essential or else they could run ineffective operations which could ruin the admission process.

4: Ignoring data analytics 

Statistical data such as categorically organized merit lists, distribution of students based on the region, pin code, etc, selection of students based on the scores in the examination, etc are important factors of admission.

Ignoring such data analytics creates a lack of clarity and a certain degree of confusion for carrying out the operations later in the admission process.

An educational ERP with an inbuilt analytics dashboard could simplify the operations!

5: Unusual delays

 One of the main advantages of the online admission system is that it reduces the amount of time taken to carry out the process. But technical glitch often causes issues in the uploading of the required documents, which in turn delays the admission itself. Hence it goes without saying that you must opt for such software that would ensure smooth functionality and display no server issues during the operation.

In conclusion

 Schools and colleges have always sought to look for ways that could make administrative processes easier not just for them, but also for the students. It is not hard to imagine the kind of hard work and persistence that goes into executing the essential operations of running a school or college. On top of that if there is a single mistake, a minor miscalculation, or mismanagement then major issues can crop up which could start a whole chain of other problems.

 The automation of online admission ensures that students do not have to face issues that are usually encountered during the on-campus admission system. But to make sure that the online admission is carried out properly, appropriate measures should be taken whilst choosing the right software.